This gives staff control over who can receive a new account, preventing the creation of unwanted accounts e. You can give users the ability to create their own internal accounts via a web based registration form. This is useful for providing guests the ability to register their own accounts and begin printing immediately, removing the need for staff intervention.
Administrators can create a new batch of internal users via a text based file import. You can use this file to import or update a set of users who are managed separately to the regular domain users. For more information about the internal users batch import and update feature, see Batch internal user import and update. The following sections present several different environments and how you can use the internal users feature to accommodate them.
For information about specific configuration, Internal users options provides full details about each available option. Entry of a username by an end user, however, is not case sensitive as it is converted to lowercase before the account is validated. North Shore University has a campus that occasionally hosts students from other universities.
These guest students do not have a login in the universities domain, and it is considered too much effort to go through "official channels" to create one for them. To go about this, the administrator performs the following:. The guest students are first provided with access to computers or network resources using the generic login guest , password guest. The User List page is displayed. In the Advanced Options area, select the Unauthenticated user enable popup authentication Popup authentication involves matching the source IP address of the print job with the user confirmed to be operating from the popup client IP address.
Authentication is provided by the PaperCut NG client software in the form of a popup dialog requesting a username and password. To print with popup authentication the client software must be running on the workstations or laptops. In the Internal User Options area, select the Enable internal users check box. In Access control , select Only admins can create users.
In Confirmation message , enter a tailored conformation message to provide relevant information, such as how to log in. The administrator right Create internal users is required for this purpose.
For more information about assigning administrator rights see Assign administrator level access. The system is now configured to allow selected staff the ability to create internal accounts for the guest students. It allows users to view their current account balance via a popup window, provides users with the opportunity to confirm what they are about to print, allows users to select shared accounts via a popup, if administrators have granted access to this feature, and displays system messages, such as the "low credit" warning message or print policy popups.
This allows them to enter their personal username and password, assigned by the administrator when registering their internal user account Internal users are user accounts that exist only inside PaperCut and are independent of the domain, network, or operating system. Internal user accounts can be self-registered, manually managed, or for non-domain Windows workgroups. Self-registered accounts are created by the user.
These are suitable when there are a large number of guest users, for example, a public library. Manually managed accounts are created by the PaperCut administrator. These are suitable when there are only a small number of guest accounts and the administrator wants to control these accounts.
Suitable in an environment with a small number of guests. In the Actions menu, click Create internal user. We've got customers using PaperCut to manage printing from anything the latest mainframes such as AS and custom UNIX systems, all the way down to mobile devices. PaperCut ships with its own internal database which allows for a very quick setup in most installations. This database lives within this application directory, so in most cases your data lives securely on the file structure of the 'Application Server'.
If you have an existing instance that's already being managed and backed-up, this may be a great place to securely store your data. Have you ever ran to the printer to make sure you get that sensitive document before someone else? With a simple change in process, i. At it's simplest form, a watermark is the automatic addition of a user name and data at the bottom of each page.
It's great in education environments and ensures documents can be traced back to the owner. A watermark can be a digital signature that helps organizations identify and confirm the source of a document. Many businesses use the digital signature feature to encourage best-practice document security and handling. Any distributed system that is worth considering should be designed with security in mind, and PaperCut has certainly done this! Any data PaperCut transmits between system components is encrypted using SSL, which when coupled with a signed certificate, makes communication of data secure to industry standards.
PaperCut can install and function entirely within the secure walls of an organization. Additionally, the product uses minimal ports to ensure network security setup is simple and effective. If you're using one of the many databases PaperCut supports, this may already be taken care of with existing strategies. If not, the PaperCut Application Server itself provides functions to backup the system data in it's entirety.
Something for the techies; we actually save the database in standardised XML so that if there was a database disaster, we can redeploy our database to another database type entirely; i. Cool right? That was a lot of words to say 'yes' in hindsight. PaperCut is a flexible solution and can be deployed with a number of configurations ranging from "silent monitoring" through to a full user-pays environment.
Most organizations do not use PaperCut to "charge" their users. It's easy to set up PaperCut in a "silent monitoring" mode first. This allows you to play with the features and enable functionality gradually over time. If you've got a large or complex print environment it may be appropriate to install PaperCut on a test server or VM and get a feel for it before planning your rollout.
PaperCut fetches the currency format from the Operating System's "locale" settings. The region can also be manually overridden if required. This all depends on how complex you make your configuration! At it's simplest form, PaperCut can be installed and set-up in minutes and immediately you can start benefiting from reporting and basic print quotas or rules. Then again large complex environments such as a University often plan and test their deployments over weeks or even months, and will often leverage features such as web-print, global driver, and print scripting.
We ran out of coffee! This FAQ is already very long. In a school or university, shared accounts can be used to track printing by departments, classes, or subjects. Web interface —A web interface is a software program that interacts withusers via a web browser. Web interfaces offer administration flexibility by allowing access from any location on the network and avoid the need for installation of separate software.
Scripting language —A scripting language is a programming language that allows control of one or more software applications. We'll start with a simple high school example:. Chris is a student at a local high school. He has logged onto the network using his username, chris. He selects Print from his web browser to print out a web page for his school assignment.
It allows users to view their current account balance via a popup window, provides users with the opportunity to confirm what they are about to print, allows users to select shared accounts via a popup, if administrators have granted access to this feature, and displays system messages, such as the "low credit" warning message or print policy popups.
A confirmation screen listing the number of pages and the cost of the print job is displayed on the Workstation. With PaperCut MF, you can track and control copy, print, fax, and scan on any of your office's multifunctional devices.
With embedded software, PaperCut MF can be installed on most leading devices. While you only need a single component license for PaperCut NG, PaperCut MF has additional hardware and software that requires your licensing model to be more customized for your organization.
This means that there is a little extra work involved with PaperCut MF. But if it's the right program for you, don't let it scare you off. Also, your managed print service provider can help you with proper licensing in no time.
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